Bookmarks support editor’s work by optimization of working processes. The implementation of common as well as personal bookmarks enables a direct access to often in use, favored and processing documents.
Creating Bookmarks
Different document types can be used as bookmarks. For creating bookmarks read the following instructions:
- Open the bookmarks view.
- Search or open the document you want to create a bookmark with.
- Drag the document from the search results or the component view and drop it into your bookmarks view. All created bookmarks in the bookmarks view can be easily added to other documents via drag and drop.
If the bookmark view is not visible, you can open it via the user menu: Window >> Views >> Bookmarks.
Managing Bookmarks
In order to allocate bookmarks to different categories, editors can use common folders or self-generated folders.
You can file documents as many times as you like in several folders concurrently.
Shared Bookmarks
Documents, used by various editors as bookmarks, can be filed in bookmark folders accessible to all or specific groups.
- Open the bookmarks view.
- Click on the points menu and choose "Display Folders...".
- A window including several bookmark folders will be opened. Choose one or a number of folders and confirm your choice with the "OK" button.
- Now the selected folders will be displayed in the bookmarks view.
- Drag already existing bookmarks of the bookmarks view or new created bookmarks into the selected folder.
Required permissions
- Editors with the required extended permission are able to create new shared folders in the administration field.
- In order to subscribe a shared bookmarks folder, users will need the "read" permission for the appropriate bookmark folder system document.
- To create or delete bookmarks in a shared bookmarks folder, users will need the "save" and "publish" permissions for the appropriate bookmark folder system document.
- To create folders in a shared bookmarks folder, users will need the "create" permission for the shared bookmarks folder document type as well as the "save" permission for the appropriate bookmark folder system document under which the new folder should be created.
Personal Bookmarks
All documents belonging to the bookmarks view are personal ones, except for bookmarks in common folders. In order to structure bookmarks, editors can compile their personal folders.
- Open the bookmarks view.
- Click on the points menu and choose "New folder".
- A window to enter name of the new folder will be opened. Name the folder and confirm it by selecting "OK".
- Now the new generated folder will be displayed in the bookmarks view.
- Drag already existing bookmarks or new created ones into the new folder.
In the bookmarks view it is possible to allocate already existing bookmarks to other folders.
